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The
Dorothy Carpenter Medical Archives serves Wake Forest University Baptist Medical
Center as a permanent repository and reference center for documents – written,
oral and visual. The Archives was established to encourage the systematic
retention of historical inactive records in the following categories:
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The
purpose of the Archives is to provide reference services, maintain and collect
materials, and tape oral histories. It is also the mission of the Archives to
support and promote interest in the history and growth of the practice of
medicine in North Carolina and to maintain collections of several medical
associations.
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The Dorothy Carpenter Medical Archives encourages the public's interest and inquiries into their holdings for research or general information. Archival records do not circulate. Materials are retrieved from the holding area and brought to Archives' research area. We reserve the right to close for brief periods when sufficient staff presence cannot be maintained. Patrons should call ahead of time to make sure we can accommodate their requests.
Drinks, food, or tobacco products are not permitted in the Archives. Portable computers, tape recorders, and typewriters may be used, as long as other patrons are not disturbed. A limited number of electrical outlets are available.
The patron assumes full responsibility for conforming to the laws of libel and literary property rights, which may be involved in the use of any document preserved in the Archives.
The Dorothy Carpenter Medical Archives makes every attempt to preserve dates and identification of photographs and documents from their original source. The Archives is not responsible for misinformation used in any printed material from these photos or documents.
The archivists make every effort to obtain both personal and institutional archival materials for the collection. These materials vary in form and subject. Included in the collection are faculty authored monographs, subject file materials, audiovisual materials, photographs, museum objects, dissertations, institutional publications, and organizational records.
The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.
Carpenter Library/Dorothy Carpenter Medical Archives Copyright Policy
Dorothy Carpenter Medical Archives Collection Development Policy
Dorothy Carpenter Medical Archives Gifts Policy
Coy C. Carpenter Library Collection Development Policy
Coy C. Carpenter Library Gifts Policy
The Archives is on the E floor of the Gray Building of Wake Forest University School of Medicine on the Bowman Gray Campus. Since the Archives is in a building that requires badge access, patrons may go to the Carpenter Library Circulation desk to request access to the Archives.
Address:
| The Dorothy Carpenter
Medical Archives Coy C. Carpenter Library Medical Center Boulevard Winston-Salem, NC 27157 |
336-716-3690
336-716-2648
E-mail:
Regular hours are
Please contact the Archives if you have any questions, comments, requests, or suggestions.
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MISSION
The Dorothy Carpenter Medical Archives (DCMA) serves Medical Center patrons and the global community by collecting, maintaining and making available for research the permanent records of Wake Forest University Baptist Medical Center and its affiliates.
VISION
To accomplish this mission, the Archives will maintain a competent and well-motivated staff dedicated to preserving and organizing permanent records, providing easy access to collections and strengthening relationships within the Medical Center and community.
EDUCATIONAL GOALS:
The archives will assist researchers in finding historical information related to the medical school and hospital, as well as find ways to publicize the unique and helpful resources that are available to the patron.
To do this, the archives will:
* Focus on Marketing/Publicity
- Let people know what is in the archives
-use website photos
-have blurbs in library newsletter
-use intranet when appropriate to tell about research materials/items of interest
-request credit line in publications/videos that feature items from DCMA
-Strengthen relationships with other archives/historic foundations/museums
-continue working closely with ZSR archives
-continue to build relationship with Duke medical archives; partner on grants/projects in the future
-stay in contact with the WFC Birthplace museum
-begin contact with Reynolda House museum, compare notes on databases, maybe partner on a project with them in the future if there is common theme
*Increase our “presence” in the medical center, city and state
-Stay active in associations
-Keep memberships in Society of North Carolina Archivists, North Carolina Library Association and Society of American Archivists
-make presentations when possible at meetings of associations
-network with other archivists at meetings.
-Keep the website current and interesting to casual users
-Show unidentified photos and change them out regularly to keep interest
-Feature unique items that are part of the archives’ collection
-Post info/questions on Intranet to link to our website if possible
-Make collection more accessible to public
-Have records added to Voyager that list archives’ holdings
(work with Mark on this)
-Create new cataloging database for archives that is well-planned out and useable (look at Access, InMagic, etc.)
-Find physical space throughout the medical center to display small items
ORGANIZATIONAL GOALS:
The archives will work to maintain an organized and accessible collection that can be used easily by patrons. The archives will also work to acquire, preserve and conserve important items, documents and photos so they may be used for research.
To do this, the archives will:
*Identify and begin work on projects that are a priority for the archives
-Begin applying for grants to help make large projects possible
-work on joint grant with Duke Medical archives
-work on grant to reformat video and audio tapes
-work on grant to create “mini museum” in exhibit area
-Choose 2 or 3 non-grant funded projects that we want to focus on
-begin preliminary outline of how to get projects started
-research costs/time/resources needed for projects
-take classes related to projects to get input from professionals
* Cultivate relationships with medical center staff, students and faculty to make sure they bring materials to us instead of throwing them away
-Have regular communication with medical center departments
-Send out a monthly flier/email (?) to various departments reminding them to send us things that will fit the collection
-Have regular features/columns in the library newsletter
-Create systematic process of inviting new emeritus members to donate to archives
-Have written materials available to all emeritus members that spell out what the archives accepts, how to organize it before donating it, how to get it to us, etc.
-Stay in contact (via email/fliers/calls) with emeritus house members to remind them that we will be happy to accept some of their materials
-Make emeritus members aware of what is already here and what we would like to add to the collection
-Include the archives on student tours and in the library’s orientation for new and prospective students/faculty
-have professional brochure available to hand out
-have interesting museum objects out to catch attention
-have audio and/or video clips playing (surgery films, oral histories,
Ultrasounds, etc.)
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